Your Payslip Explained

(10 minutes to read)

From your dashboard you will be able to view your payslip, this will show either the value of your invoice(s) that we have received cleared funds for, or your living wage for the period worked if we have not received funds before the end of the month. You will also see a payment summary sheet, which details timesheet details that you have issued, allocation of receipts and a breakdown of the taxes.

Payment will be made by Same Day Fast Pay Transfer and will clear in your account by close of business on that day. We would ask you to review your payslip upon receipt and let us know immediately if you have any queries regarding your payment.  If you are an employee of Contractor Umbrella and would like to speak to someone regarding your payroll please telephone 01206 713 681.

In order to assist you in understanding your payslip, we have listed below the most common queries that arise.

GROSS PAYMENT

The amount shown as Gross Payment on your payslip is based upon the minimum wage/living wage portion of your earnings, allowing for the statutory deduction of pension contributions.

CHARGEABLE EXPENSES

These are shown as one figure on your payslip. Chargeable expenses are any costs that your agency or client has agreed to reimburse to you.  Chargeable expenses will usually be invoiced through Contractor Umbrella  and may well require an expense form, signed by the client, to support the claim.

BONUS

From the contract value, we deduct the gross payment and expenses as described above. The balance is subject to Employers National Insurance and Employers Pension, once that deduction has been made the residual amount is treated as a bonus payment.

HOLIDAY PAY

Employment law requires employees to receive a certain amount of paid holiday leave a year. In order to be able to comply, we make a deduction from each payment at 12.07% of your taxable salary; this is dependent on the period being paid (weekly or multiples of, or monthly). This deduction is either paid straight back to you within your weekly or monthly pay, or if requested, we will accrue this throughout the financial year. Via the portal, if opting to accrue holiday, you will be able to see the amount in the pot and reclaim this when you decide to take annual leave.

Should you leave the company, any holiday deducted but not repaid for holiday leave taken, will be paid back to you with your final timesheet, or at the end of the holiday year (March).

PAYE TAX & TAX CODES

The PAYE Tax shown on your payslip is the income tax we are required to deduct from you and pay to the government. The amount deducted is based on the tax code operated which will have either been advised to us by the tax office, or, if you are a new contractor, via your P45 or HMRC Starter Checklist form. Your tax code is shown in the bottom left hand corner of your payslip. If you believe your code is wrong, please contact HMRC to request a revised coding. You will need to have your NI number and our Employer Reference Number (419/GZ23909) handy when calling. They are contactable on 0300 200 3300.

EMPLOYEE NATIONAL INSURANCE

Legislation requires all employees to pay a national insurance contribution based on their earning (unless they are exempt by virtue of being over retirement age and have provided us with the required evidence). This is shown on your payslip as EEs National Insurance.

ER’s NATIONAL INSURANCE

All UK employers, including umbrella companies, are required to make payments each month to Her Majesty’s Revenue and Customs (HMRC) for Employers’ National Insurance Contributions. Currently this contribution is taken as a percentage of 13.8% of earnings over £162 per week.

EMPLOYMENT TAXES

As of April 2017, we are also required to make payment for the Apprenticeship Levy to HMRC. The Levy is taken as 0.5% of earnings subject to Class 1 Secondary NICS. You are our employee which means that you are paid through PAYE (Pay As You Earn) and your salary is linked to the rate, which is agreed in the contract between Contractor Umbrella Ltd and the relevant recruitment agency or client. We raise an invoice to the agency/client for hours worked at the contract rate; from this we retain a margin (currently £29.50 per week or £108.50 per month) and we make a payment to HMRC for Employment Taxes. The remainder is paid to you as a salary, which is then subject to deductions for income tax and Employee’s National Insurance contributions and we will pay this to HMRC along with your PAYE tax and employee’s NI.

MINIMUM WAGE

Employment law requires employees to receive a minimum amount of pay for each hour worked. The rate is usually revised annually; we base our minimum wage rates upon the London Living Wage. If you submit a timesheet to us showing hours you have worked but we do not receive payment from your agency before the end of the month, we will make a Minimum Wage payment to you. This will be based on the hours submitted and the prevailing minimum wage rate.  When we finally receive payment from the agency, we will pay you the balance of what is due.

MULTIPLE PAYROLL

Our system allows us to make multiple payments to you in one tax period withou having to apply a rollback (as detailed below). The correct tax deductions will be calculated and the remaining funds will be processed to you as if you were recieving one payment in the period.

ROLLBACK

Sometimes it is necessary for us to roll back (reverse) your last payment. This will usually be because we receive funds for another timesheet within the same payroll period as one that has already been paid. The PAYE system only allows for one payment to be made each week/month, therefore if we receive 2 payments from your agency/client within the same payroll period, the first has to be cancelled from our payroll system (this is referred to as a ‘roll-back’) so that we can process the two payments as one. The total of both payments are added together and resubmitted through payroll so that the correct PAYE tax and national insurance (NI) contributions are calculated on the overall payment. The new payslip that we send you will replace the first payslip. As a physical payment will have been made to you when we processed the first invoice we will show a deduction for the net figure paid called ‘Already Paid’ to arrive at the amount that will be paid into your bank account for the second invoice. Most employees have a tax-free allowance, which is based on their tax code, and this is divided by the number of weeks or months in the tax year and a proportion applied to each payment. Only one tax-free allowance can be applied in each payroll period. Please note that as your tax free allowance for the period will have been used against the first payment you will find that the overall percentage of PAYE tax and NI deducted against the second payment will be higher as the full amount will be subject to tax and NI.

Rather speak to someone? Call Sophie on 01206 591 000 or email sophie.lewis@contractorumbrella.com.

ALREADY PAID

If we make a payment to you and then receive payment for a second or subsequent timesheet within the same tax period we are required to add the invoices together for tax and NIC purposes. To do this, we have to reverse (roll back) the first payment and re-process the payment for both the invoices together. As you will have received a payment for the first calculation, we show this amount as ‘Already Paid’ on your new payslip to arrive at the amount due for the second invoice.

STUDENT LOAN

This is a deduction we have been instructed to make to repay your Student Loan.  The amount deducted is forwarded to the government for credit to your Student Loan account.

PENSION

As an employee of Contractor Umbrella, you have access to our Employer Pension Scheme, which is operated by Scottish Widows. The scheme is designed to provide you with a low cost, flexible plan to reflect and adapt to the terms of the contracts you accept and ensure that you can continue to fund for your retirement whilst maximising your tax benefits.

If you are in the pension scheme, the amount shown on your payslip will be paid over to the scheme for you.

The Pensions Auto Enrolment percentages for both Employee and Employer contributions from April 2018 are set to 3%.  We will calculate the auto enrolment amount based on the actual hours worked at the London Living Wage, currently £10.55 per hour. If you work part of the week (less than 35 hours) then your Auto Enrolment amount will be based on the actual number of hours worked.

If you wish to set a fixed or larger amount for your pension, then please do let your ELO know and they will ensure this is set up for you.

NET PAY

This is the amount that will be paid into your bank account. Please ensure you advise us of any changes to your account details so that your payments are made to the correct account.

CU MARGIN

The CU Margin is the amount we retain from the invoices we raise on your behalf for the work you undertake; this is a fixed amount for each week/month.

We hope the above has helped to explain your payslip. However, if you do have any questions please do not hesitate to contact our Payroll department. Alternatively, you can speak with your Contract Manager who will also be happy to help.

Still thinking about if you should join Dolan Accountancy?

Give us a call on 01206 591 000 or email jessica@jvbconsultancy.co.uk

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